A role is a group of users to which you assign applications. You can use roles to assign groups from Active Directory in App Controller. After you add Active Directory groups to a role, you then assign applications to the role. The basic steps for adding a role in App Controller are as follows:
You can assign web, SaaS, and mobile applications to a role. You can also assign web links to a role and add roles to ShareFile settings.
Note: You must configure Roles before you configure ShareFile settings. You cannot use the AllUsers role for ShareFile.
After you configure roles, you configure the applications for single sign-on (SSO). You can then assign one or more applications to the roles. For example, you configure Sales, Marketing, and Finance roles in App Controller. After you configure the Salesforce and GoToMeeting application connectors, you might assign the Salesforce application to the Sales role and you might assign GoToMeeting to all three roles.
Adding or Removing Roles
When you add a role, you assign one or more Active Directory groups to the role. You must have an active connection from App Controller to Active Directory to add a role. After you add groups to the role, you then assign applications to the role.
Note: You can only use the Assign Apps to Role link on the Roles tab when you create a role. You can also assign an app to a role by using the Configure App dialog box.
When you configure a role and add multiple Active Directory groups, you can require users to be a member of all groups or you can require membership in at least one of the selected groups.
When you delete a role, the role is removed from App Controller. If you need the role again, you need to configure a new role.