Dictate a message

Last published : Nov 09, 2026
This guide shows you how to speak a message instead of typing it.
Dictation turns your speech into text in the message box. You review the text, then send it yourself. Dictation understands English.
Your speech is turned into text inside your workspace. The audio isn't sent to any other service, and it isn't stored.
While you dictate, the speech engine uses most of your workspace's CPU, so other work in the workspace may run slower. For what dictation needs and uses, see Dictation in Workspace requirements.
Related information
Use Knowledge Worker Agent

Before you start

You need:
  • A microphone.
  • A browser that lets Knowledge Worker Agent use the microphone.
If you don't see Dictate next to the message box, dictation isn't available in your workspace or your browser.

Dictate

  1. Select Dictate (the microphone) next to the message box.
    The first time, your browser asks whether Knowledge Worker Agent can use the microphone. Allow it.
  2. Speak. Your words appear in the message box as you talk. A clock shows how long you've been recording.
  3. When you're done, select Stop dictation.
    The message box shows "Finishing" while the last words are turned into text. Then the text is added where your cursor was, and you see "Text added. Review it, then send."
  4. Review the text, change it if you need to, and press Enter to send.
A dictation can last up to two minutes. It stops on its own at that point.
To throw away what you dictated and get back what you had typed, press Esc while you're recording or finishing.

If dictation doesn't work

Dictation tells you what went wrong under the message box:
Message What to do
Microphone blocked. Allow microphone access for this site in your browser settings, then try again.
No microphone found. Connect a microphone, then try again.
Microphone unavailable. Close the app that's using the microphone, then try again.
Dictation in use. Stop dictating in your other Knowledge Worker Agent tab, then try again.
No speech detected. Try again, a little closer to the microphone.
Transcription stopped. Try again.

Help dictation spell your organization's names

Your administrator can teach dictation the product and team names your organization uses. For more information, see Set up central configuration.