Tidy up your workspace
This guide shows you how to review chats you haven't opened in a while, keep or delete them, and get more disk space when your workspace runs low.
Old chats and their folders take up space and crowd the sidebar. Knowledge Worker Agent collects chats you haven't opened in a while for you to review: 30 days, unless your administrator chose a different period. Nothing is deleted unless you choose it.
The one exception is a chat with nothing in it: no messages, no draft, and nothing running. An empty chat is deleted on its own after a day of not being used.
If your workspace is almost out of disk space
When less than 5% of your workspace's disk is free, a banner at the top says Your workspace is almost out of disk space, with how much is left. When the disk is full, the assistant can't save files, and chats can fail.
Select Get more space. You can increase the disk, or free up space. The banner goes away on its own once more than 5% is free.
To increase the disk, use the SecurSpaces console. Knowledge Worker Agent can't change the disk for you.
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Open the SecurSpaces console. The Get more space dialog has a link to it.
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In your workspaces, open the menu for your workspace, and select Edit.
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Under Workspace Specifications, increase the storage, and save your changes.
If you can't increase the storage, your administrator sets the size of your workspace. Ask them for more.
To free up space instead, delete chats you don't need, as described below. To see which folders use the most space, select See what's using space in the dialog. It opens Diagnostics.
Open the review
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At the bottom of the sidebar, select Settings (the gear icon).When chats are waiting for review, the Tidy up item shows how many.
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Select Tidy up.
The 🧹 Tidy up dialog lists the chats to review, with when each was last used, how many messages it has, and its size on disk. Starred chats are listed separately under ★ Starred.
It may also list Leftover folders: folders in your workspace that no chat uses any more.
If there's nothing to review, the dialog says "Nothing to review — your workspace is tidy."
Keep chats for now
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Select the chats to keep.
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Select Keep for now.
Those chats come back for review later, after the same period.
Delete chats and folders
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Select the chats and folders to delete. To select a whole section, use its check box.
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Select Delete selected.A summary shows how many chats, messages, and folders you selected, and how much space they use. If you selected starred chats, it says so.
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Select Yes, delete.
You can't undo this.
If tidy-up is turned off
If the dialog says "Workspace hygiene is turned off for this workspace.", your administrator turned the review off.